Minimization of sources of error, standardization of processes, more efficient work, greater transparency in everyday work through status overviews, documentation and reports. Sounds like a dream to you? Learn more about the workflow management systems and in detail from our IT Solutions partner Kutzner Process Optimization.

Photo Credit: Kutzner Process Optimization

What is a workflow management system?

With the help of workflow management systems, the individual work steps of a process can be combined to form a sequence. The administrator defines who takes on which task with which means and information. At every step, employees are informed of a new task by email. As soon as this has been processed, the next step is triggered. The results are documented in a database so that, for example, issued permits or uploaded documents can be viewed by the administrator. Process progress and status are also available at any time.

Advantages of workflow management systems

• Visualization helps to find errors in the process early on, thereby improving process quality
• Reduction of lead times / fast processing or completion of tasks
• Improvement of process transparency
• Verifiability
• Process control automation
• Activity reusability
• Standardization of processes
• better information availability
• Flow charts

Possibilities

Basically, every workflow can be mapped in a workflow management system. The digitization of a workflow is particularly worthwhile if it occurs frequently, several employees or even different departments are involved, it has to run according to a standardized pattern and data or documents have to be saved.

Process flows that can be easily implemented and optimized with a workflow management system are, for example: Procurement of materials, complaint management, Personnel and applicant management.

Related links

Kutzner Website
Kutzner LinkedIn